Please help support Iowa State’s large-scale vaccination clinic

April 8, 2021


Dear Iowa State faculty, staff, postdocs, and graduate assistants,

Your help is needed to support Iowa State University’s large-scale vaccination clinic.

Who can get vaccinated at the campus clinic? All students, faculty, staff, and postdocs will receive information in the coming days about how to sign up to get vaccinated. As announced by the Governor, undergraduate, graduate, and professional students will be prioritized for the one-dose Johnson & Johnson COVID-19 vaccine. Our goal is to vaccinate as many members of the ISU community as possible before the end of the semester. However, if you can get vaccinated through another provider, please do so.

Vaccination effort requires campus-wide support. The mass vaccination clinic, located at State Gym, will run shifts from 7:30 a.m. – 5 p.m. on the following days: April 15 – 16, 20 – 23, 26 – May 1, and May 3 – 7.  Please note these dates are subject to change based on daily vaccine supply.

For this mass vaccination effort to be successful, we are counting on the ISU community to come together in the best Cyclone spirit of cooperation and support.

Nearly 750 individual nonclinical full-day shifts need to be filled in the following roles:

  • Wayfinding – assist with line management, directing patients to open registration and vaccination stations.
  • Registration – assist with checking in patients.
  • Observation – assist Health Services with visually monitoring patients for rare adverse vaccine reactions.
  • Data Entry - transcribe data from paper forms into an online vaccination database.

Sign up as soon as possible. Faculty, staff, postdocs, and graduate assistants should contact their supervisor immediately to discuss their interest in working at the clinic. Please select one role and at least two full-day shifts to limit training time. We ask for your flexibility on the dates you select for your full-day shifts. We may need to make sudden scheduling adjustments based on daily vaccine supply. Visit these resources for more information and to sign-up to work at the clinic: 

Safe work environment and vaccination opportunity. Work performed at the vaccination clinic in State Gym can be done safely. Cyclones Care mitigation measures will be strictly enforced, just as they are at the testing center at Johnny’s. There has been no evidence of COVID-19 transmission at the testing site. Individuals who work at the vaccination clinic will have the opportunity to receive a vaccine. Lunch and snacks will be provided.

We appreciate you. We know this past year has been incredibly challenging, and the challenges are not over yet. This vaccination effort is critically important to our plans to return to a vibrant campus experience. With your commitment, resilient spirit, and can-do attitude, we will continue to overcome any obstacle.

Wendy Wintersteen


Jonathan Wickert

Senior Vice President and Provost

Toyia Younger

Senior Vice President for Student Affairs

Pam Cain

Senior Vice President for Operations and Financ

This email was sent to faculty, staff, postdocs, and graduate assistants at Iowa State.